How Technology Became a Management Nightmare for SMBs

How Technology Became a Management Nightmare for SMBs

A lot of small and medium size businesses (SMBs) have achieved a decent technology maturity over the last couple of years. Their networks are fast, they’ve moved to the cloud, most of their core processes are digital and they can work now remotely.

However, most still struggle to turn technology opportunities into measurable business improvements. They’ve adopted Microsoft Teams to work remotely but struggle to get things done on time. They’ve implemented a modern CRM solution to improve sales but the team still isn’t using the critical functions properly and thus don’t get the desired results. In spite of their accounting system being fully functional, executives do not get timely reports with business insights and spend a ton of time seeking real business information.

In this article we are going to see why this is happening and what to do to turn technology opportunities into measurable business outcomes. 

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What is the problem?

The problem behind the scenes is that in the past technology-related challenges were mostly separated from the business operations. Nowadays those challenges have become business challenges requiring more management horsepower.

The reason is that two different trends have passed a threshold where things started breaking down.

Management challenge of technology

The business impact of technology tipped over a threshold

Every company relies on technology. Their business processes, operations and success are dependent on various specific technologies. 10 years ago it was acceptable to make a manual invoice if systems were down. Today customers will simply buy somewhere else if the web shop or a restaurant’s booking system is just a little too slow.

This impact of technology on any organization has been a growing trend. We can identify a threshold where things have tipped over from technology being a competitive factor to a requirement to run any business.


The complexity of technologies tipped over a threshold

The average company technology infrastructure is not limited by desktop computers, servers, network devices and printers. Vast amounts of applications generate data stored all over the place, interconnected, talking to internet based services, and accessed by various mobile devices outside of the corporate network. Handling the access, security, and information flow pushed the complexity to a new level.

That means that to operate any organization now requires operating a complete ecosystem of devices, applications, databases, services, access and security. We can identify a threshold where the complexity of these systems has tipped over and even for small organizations technology ecosystems need high-level planning, documentation and management.


Organizations are not prepared to handle the management challenges of technology

Simple technology challenges handled by “geeks”, IT people and tech savvy users are now extremely complex and are a real interdisciplinary management challenge. This shift requires management by highly skilled individuals with strong business and technology acumen.

If your company has deployed Microsoft Teams and not seen any improvement in operations, it is likely not a technology problem but a management problem.

If you’ve developed a CRM and the sales teams doesn’t use it properly, it is likely not a technology problem but a management problem.

If your reporting doesn’t provide accurate and relevant data, it is likely not a technology problem but a management problem.


Two Critical Capabilities to overcome this management gap

Most small and mid-size businesses, always overtasked, lack the resources now than ever to face a new management challenge. They might have a Managed Service Provider, or they might handle their IT in house, but it seems that this is not going to move them to the next level.

There are two critical management roles missing from most small and businesses even when their technology infrastructure seems to be handled well.

Both roles are covered within the Digital Transformation domain. Digital Transformation integrates the business and technology aspects in order to achieve business improvement.

  • Deploying Microsoft Teams is a technical aspect that improves the operation – a business aspect.
  • Developing a CRM is a technology aspect that enhances sales processes – a business aspect.
  • Implementing a Reporting system is a technology aspect that shifts the business insights to executives – a business aspect.

Digital Transformation integrates those aspects so that business can benefit.


Digital Transformation Planning

This role is responsible to create the vision, plans and deliverables how an organization can improve with different technologies.

  • Assess the business improvement requirements
  • Assess the digital maturity improvement requirements
  • Articulate a vision, a direction and a strategy
  • Formulate an action plan with the team

These activities facilitate business conversations to explore where the business needs improvement and how technology can be leveraged. These help business owners not just with having a direction but seeing the path and the actions needed on it. Typically these activities are done once a year.


Digital Transformation Execution

This role is responsible for organization of people, processes and technologies in order to make the plans reality. This is day-in-day-out continuous work in order to get things done.

  • Manage critical projects
  • Lead weekly / monthly meetings
  • Select, implement and adopt applications
  • Keep the technology people and the business team accountable

These activities help the organization to get things done in a very complex environment. Making sure that a MS Teams is not just deployed but increasing collaboration among teams, a CRM is not just developed but increasing the sales results and a reporting system is not just sending data but making decisions easier and faster for business executives.



The two major trends (Business Impact and Complexity) hit a certain threshold that made technology no longer a technology but a management challenge.

Organizations who can handle this challenge and close the gap can improve their businesses and stay competitive. The key is following a process to lay down the foundations of the Technology Health, Define Business Objectives then close the gap with Business Improvement and Digital Improvement initiatives.


Marc Miller – Certified Digital Advisor, Minneapolis, Minnesota

Your Certified Digital Advisor in the Minneapolis area – Marc MillerAs joint Owner and Chief Happ(i)ness Officer at Imagine IT, I love creating IT solutions that make our clients’ lives easier and happier. I’m knowledgeable, positive and passionate about the work we do. Expanding the circle of happ(i)ness is, in fact, our number one priority.

In my work at Imagine IT, I focus on education and business development and enjoy introducing new clients to our innovative business solutions. Building relationships with our clients and continually exceeding their expectations while at the same time making their jobs easier? That’s why I do what I do.

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